World Backup Day: The importance of backing up

April 01, 2020

World backup day happens on March 31. It is an annual event to remind people and organizations to apply data backup best practices before they lose their data by accident, to cybercrime or a disaster.

Small- to medium-sized businesses (SMBs) are generating more and more data, which means critical data needs to be securely backed up because losing them can cause financial loss, reputational damage, and operational downtime, among others.

As a business owner, you need to protect your data against varied threats by developing a good, solid backup strategy. But where to start? Here are some questions that will help you draw up a backup plan:

What are the key challenges?

You’ll need to identify the challenges that play out in your organization and revisit that information as you develop your strategy. Take a look at these common challenges businesses face:

  • Data and information continue to grow.
  • Budget constraints can prevent progress on more advanced technologies.
  • Data has now a longer life span, which means more resources are required to protect it.
  • Threats continue to evolve, requiring constant changes and updates in protection and backup plans.

It’s important to note that not all data requires the same level of protection. There are some considerations that are specific to different data sets including backup frequency, backup amount, number of copies, and how long and where they will be kept.

What should you protect?

You need to identify the threats to your data — whether they’re ransomware, phishing and social engineering scams, or distributed denial-of-service (DDoS) attacks. You should evaluate the relative impact and associated costs in case of an attack, a disaster, or an error. This way, you can determine whether your data protection efforts in place were built around specific technology, tools, and services or if they are running based on your business needs. You can use this cybersecurity risk calculator to find out your level of cyber risk.

To ensure recovery, here’s a checklist of what you should back up:

    ☐ Operating system files
    ☐ Software application files
    ☐ Occasionally used data files
    ☐ All data files on every server

After establishing backup criteria and what apps to protect, focus on addressing backup frequency, backup location (if local, remote, or in the cloud), type of data (physical or virtual), the amount of data that needs to be backed up, and for how long.

How can you ensure proper backup?

Cloud computing is a great solution for SMBs. A reliable cloud backup solution should be able to restore your data seamlessly while ensuring data protection, compliance, and business continuity.

You can also save your data locally by keeping files that will need to be archived on a single drive on a computer. Make use of Simply Accounting, Microsoft Office (including Outlook), and Paintshop Pro to back up financial files, word processing documents, and sensitive email. You can store such data all on a separate drive or under a separate folder.

Graphus’s cloud email security ensures smart protection from BEC attacks, account takeovers, identity spoofing, and other cyberattacks where critical data could be compromised. For more information on our cloud email security solutions, contact us today.

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